忙

成日都話自已忙？咁可以點算？今日收到呢段野：

http://realtytimes.com/rtpages/20070725_timesaving.htm

Time Saving Techniques
by Dr. Don Wetmore
If you can recapture a wasted hour here and there and redirect it to a more productive use, you can make great increases in your daily productivity.

Here are five of the techniques I share in our Time Management seminars, each one of which will help you to get at least one more hour out of your day of additional productive time.

Maintain Balance: Your life consists of Seven Vital Areas: Health, Family, Financial, Intellectual, Social, Professional, and Spiritual. You will not spend equal amounts of time in each area or time every day in each area. But, if in the long run, you are spending a sufficient quantity and quality of time in each area, then your life will be balanced. But ignore any one of your areas, (never mind two or three!) and you will get out of balance and potentially sabotage your success. Fail to take time now for your health and you will have to take time for illness later on. Ignore your family and they may leave you and cost you a lot of time to re-establish relationships.

Get the Power of the Pen: A faint pen has more power than the keenest mind. Get into the habit of writing things to do down using one tool (a Day-Timer, pad of paper, Palm Pilot, etc.) Your mind is best used for the big picture rather than all the details. The details are important, but manage them with the pen. If you want to manage it you have to measure it first. Writing things down helps you to more easily remember all that you need to accomplish.

Do Daily Planning: It is said that people do not plan to fail, but a lot of people fail to plan. Take the time each night to take control of the most precious resource at your command, the next twenty-four hours. Plan your work and then work your plan each day. Write up a To Do list with all you have to's and all of your want to's for your next day. Without a plan for the day, you can easily get distracted, spending your time serving the loudest voice rather than attending to the most important things for your day that will enhance your productivity.

Prioritize It: Your To Do list will have crucial and not crucial items on it. Despite the fact most people want to be productive, when given the choice between crucial and not crucial items, we will most often end up doing the not crucial items. They are generally easier and quicker than crucial items. Prioritize your To Do list each night. Put the #1 next to the most important item on your list. Place the #2 next to the second most important item on your list, etc. Then tackle the items on your list in order of their importance. You may not get everything done on your list, but you will get the most important things done. This is working smarter, not harder, and getting more done in less time.

Control Procrastination: The most effective planning in the world does not substitute for doing what needs to be done. We procrastinate and put off important things because we don't sense enough pain for not doing it or enough pleasure to do it. To get going on something you have been putting off, create in your mind enough pain for not doing it or enough pleasure to do it. I prefer the pleasure approach. Take a procrastinated project and turn it into to a game. Work with one thing in front of you at a time so other things won't distract you. ("Out of sight, out of mind.") Break it down to little bite-sized, manageable pieces. Get it started, take the first step and you will likely continue it to completion.

Published: July 25, 2007

http://www.wellnessjunction.com/members/moretime.htm

If you can recapture a wasted hour here and there and redirect it to a more productive use, you can make great increases in your daily productivity and the quality of your life.

Here are five techniques you can use, each of which will help you get at least one more hour out of your day for additional productive time:

1. Run an Interruptions Log. The average person gets 50 interruptions a day. The average interruption takes five minutes. Some five hours each day are spent dealing with interruptions. Many are crucial and are what we are paid to do, but many have little or no value. Run an Interruptions Log to identify and eliminate the wasteful interruptions.

On a pad labeled “Interruptions Log,” create six columns: Date, Time, Who, What, Length and Rating. After each interruption is dealt with, log in the date and time it occurred, who brought it to you, a word or two about what it related to, the length of time it took and, finally, the rating of its importance (“A” for crucial, “B” for important, “C” for little value and “D” for no value).

Maintain this log for a week or more to get a good measure of what is happening in your life, then evaluate the results and take action to eliminate some of the “C” and “D” interruptions that have little or no value.

2. Delegate it. We all have 168 hours each week. When you subtract 56 hours for sleep and an additional 10 hours for personal care, that doesn’t leave a lot of time to complete what needs to be done. Delegation permits you to leverage your own time through others and thereby increase your own results.

The hardest part of delegation, though, is simply letting you. We take great pride in doing things ourselves; just look at the saying, “if you want a job done well, you better do it yourself.”

Every night, while planning the next day, look at all you have to do and want to do that day. For each item, ask yourself, “Is this the best use of my time?” If it is, do it. If it isn’t, try to delegate it to someone else.

There is a lot of difference between “I do it” and “It gets done.”

3. Manage Meetings. A meeting is when two or more people get together to exchange common information. What could be simpler? Yes, meetings can be one of the biggest time-wasters we must endure.

Before a meeting, ask, “Is it necessary?” And, “Am I necessary (to the meeting)?” If the answer to either of these questions is “no,” consider eliminating the meeting or excusing yourself from attending.

If the meeting will be held, prepare a written agenda with times assigned for each item, including a starting time and an ending time. Circulate the agenda among those who will be attending. There is no sense in holding a meeting by ambush; let people know in advance what is to be discussed.

4. Handle Paper. It’s easy to get buried today in the blizzard of paperwork around us. The average person receives around 150 communications each day by e-mail, telephone, fax, regular mail, memos, circulars, etc. A lot of time is wasted going through the same pile day after day and correcting mistakes when things slip through the cracks.

Try to handle the paper once and be done with it. If it is something that can be done in a minute or two, do it and be done. If it is not the best use of your time, delegate it. If it is going to take some time to complete, schedule ahead in your calendar on the day you think you might get to it, then put it away.

5. Run a Time Log. If you want to manage it, you have to measure it. A Time Log is a simple, yet powerful, tool to create an overview of how your time is actually being spent during the day.

Simply make an ongoing record of your time as you spend it. Record the activity, the time spent on it and a rating of A, B, C or D (as in the Interruptions Log). Some examples of how your time may be spent: made telephone calls, 35 minutes, A; answered e-mails, 48 minutes, B; attended staff meeting, 55 minutes, C.

Maintain this log for a few days to get a good picture of how your time is being spent, then analyze the information. Add up all the A, B, C and D time. Most people discover that a lot of their time is being spent on items that have little or no value. Take action to reduce the C and D items to give you more time for the really important things in your life.

不過，其實有好多野，講有幾難？所以我好鐘意呢句，知而不行，等於未知!